Text Messaging For Employee Communication

Texting for HR and Employee Communication

Everyone texts, whether it’s with friends, family, or coworkers. Now, organizations are tapping into the power of SMS for their employee communications. With an SMS software for Human Resources and Employee Communications, HR teams can communicate more effectively about benefits, recruiting, and more. Here’s how text messaging HR employee communication systems can help your HR department stay on top of things and help your company thrive.

How Organizations use Texting for HR Teams

  • Send Policy Updates

    When you’ve taken the time to thoroughly examine and update a company policy, nothing is worse than when employees don’t follow it. Many times, this happens because the employee simply didn’t know of the change, either because they never read their emails or memos get buried and are easily lost. With a texting software made for HR teams, you can ensure your entire workforce has read your policy changes by sending text notifications with links to the new policies.

    Have Two-Way SMS Conversations

    The recruitment process often comes with questions, concerns, and scheduling conflicts that need to be resolved. These issues are quickly managed through two-way employee text messaging, where applicants can ask questions and receive answers in real-time. This means you spend less time on the phone and more time recruiting.

  • Learn More About Your Employees

    With more sophisticated software like Trumpia, you can even do things like target specific subsets of your employees. Our software can do this by asking your employees questions, and automatically capturing their responses. Then, you can use this information to send accurately targeted messages. For example, when you have an alert for just the managers of your I.T. team at your Arizona location, you can send it to just those employees rather than your entire staff.

    Use Texting to Recruit

    One of the most important aspects of any business is recruiting the most qualified candidates. Studies show that 70% of candidates would like to apply for open positions on their mobile devices. While SMS is a relatively new way to recruit candidates, it is quickly becoming one of the most effective ways to find new talent.

  • Use SMS For Employee Training

    Training and onboarding employees to the best of your abilities will produce a workforce that is productive and efficient. To provide your employees with the most efficient training experience, you can share study materials, policy changes, and surveys via text messages to maximize the effectiveness of your training.

    A large portion of the training process involves learning about the company, competitors, and daily responsibilities. You can save crucial time during the initial phase of training by sending them study material to get them up to speed. By preparing your onboarding employees with essential information, you’ll be able to take full advantage of the initial days of training.

    Trumpia is also able to send them a quick text survey to determine their proficiency, and then automate responses based on if they answer correctly. Using reporting features, you can then quickly analyze answers to identify which employees mastered the content and which ones need additional training.

    Maximize Open Enrollment With SMS

    By alerting employees prior to enrollment season through a mass text message, you will give them substantial time to evaluate their current plans and ask any questions before the open enrollment deadline.

    Send out links to your open enrollment plans to your employees through text. This will allow them to discover each plan fully while alleviating a majority of the questions needed to be answered by your HR department and ensure they pick the optimal plan. And keep in mind that employees that are satisfied with their benefits are 4x more likely to be satisfied with their work.

    With Trumpia, you can even send links to the forms. Then, a week before the deadline, you can automatically send reminders to everyone who still needs to fill them out.

  • Automate Some Hiring Processes

    With a sophisticated texting software like Trumpia, businesses can even automate certain processes like screening candidates, freeing up their team’s time and energy. Give your candidates what they want by implementing SMS to take your recruitment process to the next level. Tasks that take a lot of time, such as coordinating interview times, providing paperwork, and sending notifications of deadlines can all be streamlined through text.

    Keep Applicants In The Loop With Texting

    Sharing news and information with prospects will keep them interested and in the loop. You can even send them relevant information based on the keyword they texted, behavioral history such as click-throughs, and interest so that you give them updates that are relevant to the position.

What People Are Saying About Trumpia

  • “Trumpia has been an amazing tool to reach people living on the base. With knowledgeable experts and a deep feature set, Trumpia has truly helped us grow our subscriber base, increase our event attendance, and share valuable information. We couldn’t be happier with the results.”

    - Tierra Kimble, McConnell Air Force Base


    “It was very helpful to be able to notify all associates at one time. We were able to quickly get in touch with Trumpia staff to get a time restriction exemption, allowing us to message everyone during the event and through the night. It’s very comforting and brings great peace of mind to know that we can reach our entire team during events like this.”

    - Julie Palmer, Associate Director of Human Resources,
    Omni Dallas Hotel